As this is now our fifth meeting, we've fielded a fair number of questions over the years. Some of the most frequent ones are answered below.
We strongly encourage anyone interested in attending AREADNE 2014 to read through the conference home page, and have a look at some of the pages linked there, especially the ones about transportation, hotels, and practical information.
What is the speaker schedule?
We do not publish the speaker schedule until the Welcoming Reception the evening before scientific talks begin. (Why not?) If you are a speaker or poster presenter, please be ready to go on the first day of presentations. The over-all schedule can be found midway down the page at https://areadne.org/2014 .
What is the poster size?
Details are given on our poster info page.
When should I arrive?
Arrive in plenty of time for the Welcome Reception the evening of 25 June 2014. Intercontinental travelers are encouraged to arrive an additional day earlier. We have a full scientific schedule for four days (26 June 2014 through 29 June 2014), so also plan to depart no sooner than Monday, 30 June 2014.
Where should I stay?
In the town of Firá or Firostefani. Please see our list of recommend hotels at https://areadne.org/2014/hotels.html .
What's the best way to get to Santorini?
By plane from Athens (ATH) to Santorni (JTR) using Aegean Airlines, or by boat from Piraeus, the port of Athens. Details at https://areadne.org/2014/transportation.html.
When does abstract submission open?
Abstract submission will open on or about 17 Jan 2014, and will close on 7 March 2014. Instructions for making a submission can be found at https://areadne.org/2014/call-for-abstracts.html .
Do you accept late abstracts?
Perhaps. Please contact the organizers at firstname.lastname@example.org as soon as possible, including before the submission deadline if you know you will not be able to meet it.
When does registration open?
Registration will open on or about 9 April 2014, and will close on 11 June 2014. Registration will be available through a link near the top of the conference home page.
Can I pay my registration fee by bank transfer?
We strongly prefer payment by credit card, using the normal registration pages. If it is absolutely necessary, we can accept payment by bank transfer, but there may be a small fee associated with that process. Please contact the organizers at email@example.com with relevant details well before registration closes.
Do you allow late registration?
Late registration is possible only if there is room available, and would be at the on-site rate. If there are no spots available, then we will be happy to add you to the waiting list. Please go to the conference home page and look for the registration link near the top to register. If the link is not present, then contact the organizers at firstname.lastname@example.org to make an inquiry.
Can you invite me to be a speaker?
We will be glad to add your name to the list for consideration, however, only on rare occasion has the organizing committee extended an invitation to a self-nominated speaker. If the meeting web page already shows a list of speakers, then invitations have all been made, and your name would be considered for AREADNE 2016.
Can you write a letter of invitation to get a travel visa?
Yes, if you have already registered, have an accepted poster, or have submitted a poster that looks likely to be accepted. Please contact the organizers at email@example.com as soon as possible.
Can you write a letter of invitation for a poster presentation for funding purposes?
Yes, if your poster submission has been accepted, or looks as if it is likely to be accepted. Please contact the organizers at firstname.lastname@example.org with details.
Do you have travel grants?
It depends on the generosity of our sponsors, and varies from year to year. We typically do not know about travel support until rather late, and thus far, any travel funds have been on a reimbursement basis. When information is available, details will be available at our Scholarships and Travel Grants page.
Can you put me on your email list?
Yes! To be sent important email announcements about AREADNE 2014, please send a message to the organizers at email@example.com, or add yourself to the Google Group for Official AREADNE Announcements.
Can you give me a certificate of attendance?
Yes, if you attend the conference. Printed certificates of attendance will be issued at the conference, and electronic copies can be requested afterward from firstname.lastname@example.org.
Can I present a poster already shown somewhere else?
The AREADNE meetings are well known as forum where cutting-edge results are premiered, so we discourage the practice of presenting a poster already shown elsewhere. If you must re-use a poster, then at the very least, it should be reprinted with AREADNE 2014 in place of previous conference names or session assignments.
Can my company have a booth at AREADNE 2014?
Our apologies, but the AREADNE Conferences do not include commercial presentations of any kind. We would be happy to welcome company representatives as non-presenting attendees. If your organization is interested in a sponsorship opportunity, please contact the conference co-chairs at email@example.com.
Can I bring a guest to some of the events?
Guests are free to join the Welcome Reception. Reasonably-priced tickets are available to bring guests to the gala final banquet (tickets can be purchased when registering). Space permitting, guests can attend the optional excursions as well.
Can I attend only one or two days?
One of the founding principles of the AREADNE Conferences is full participation. We do not offer partial registration and encourage all attendees to engage with all presentations.
Who are your sponsors?
We have enjoyed the generosity and support of a wide range of companies and foundations over the years, including the United States National Institutes of Health, the United States National Science Foundation, The Burroughs-Wellcome Fund, The Gatsby Charitable Foundation, The Wellcome Trust, Foley and Lardner, LLP, The University of Chicago, The Massachusetts General Hospital, The NIMA Foundation, and private donors. These individuals and institutions have been a critically important part of making AREADNE Conferences possible.
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